At the Argos Inspiration days 2018, Trainer and Applications Specialist Marieke Du Pré gave actually two great presentations with tips and tricks on the Adobe CC suite. This is the first one – enjoy!

Hello my name is Marieke from Adobe and I am an Adobe certified expert. We’re an Adobe certified training center. I would love to tell you a little bit more about work flow that Adobe has created since the last version of Adobe CC.

My cable is doing something.

I will show you something that is including into your software at this moment but not everybody knows about it. What is that workflow that I want to talk about? Well, everybody knows over here the application manager of Adobe creative cloud, where you can download your apps, which are many apps at this moment. That’s known already, but maybe you didn’t find already the assets. The assets is like you have 100 gigabytes of storage. That was given by Adobe to every user, so if you are in a creative cloud team membership, every user in your team has this 100 gigabytes.

Now, you see I’ve used already 5.2% of my storage. First you can open it by the folder, or view it on web. To know what I want to do over here is like … you can even better look at this one. If you want to work in Adobe CC you have lots of things already into your license that you buy every year. You have the assets, which is the 100 gigabytes. You have mobile views. You have desktop views. You have a community and you have also the market space.

Something you don’t know, maybe, is that market space is free images you can download. It’s vector based or maybe it’s visuals or whatever.

I’ll return to my in design file and here you see I have storage folders and otherwise you can view it on the web, which is libraries and folders. That’s something completely different. Libraries are only available within the app itself, so with InDesign, within Illustrator, within Photoshop, but the folder is just like storage. You have Google Drive, or Dropbox, whatever. You don’t need to embed only native files, so anything of any other program is also available to put in that folder. If I open this folder you will see that I have here my creative cloud file plugin. And these are all folders, I made a folder for today, I had two sessions, which is an Illustrator session, maybe the ones have who have already seen my first session, it was an AI file, and Illustrator file. I have also InDesign files and Photoshop files or .jpgs or whatever. Now you can see that I have the opportunity to save it somehow, a copy on my desktop, but it’s somewhere in the cloud. You see this marker, the green markers, those let me see that everything is synchronized at this moment.

If I want to view it on the web I got to the website where you can see all my storage I’ve already done within my creative cloud space. It loads a little bit slowly, so I had already one tab open, and there you see that I have like creative clouds, Argos for my file name and then my tree file structure that I have made into my finders. So, if you see that this flow is exactly the same, I’ll close this one, they have creative clouds, then Argos, and then you see my … here you see that these are Illustrator, InDesign, Photoshop. You can see live what I’m seeing here in my finder of you. Even on Microsoft actually, but we’re an Apple reseller so we don’t show those things, but it works on any system, that’s what I want to say.

But why would I use this? First, 100 gigabytes if you have project it’s not a lot. Even when, you’re … Maybe in a video so it grows a lot and it’s like 100 gigabytes, right, like nothing, but it’s kind of a workflow. You see here a plus so I can actually collaborate with my team members if I the copy and another one has the images I can work together with my colleagues. I can invite people, I always stay as the owner, I can never do a transmission of ownership so it’s always mine. And I can view or edit people, this files, or these folders. If, I want somebody to collaborate with me, I will ask maybe my colleague to collaborate. This is an Adobe ID I must enter. If, I invite him he will see my invite and then he must accept it, of course.

Some of my files are, and maybe this is already loaded, no not yet. The internet is really bad over here so I’ll try again. Maybe it goes a little bit faster now, yep, there we are. You see my file here, Argos, and all my screens and if I go back just one step then you can see that this little man over here, it shows that it’s already shared with people. If, I look at this one you see that there are several members who are already viewing this file or doing something with my file. Cause I am the owner I can remove people, so this is from one of the projects I’ve done. Why would I do that? Well at some point, maybe you’ll have freelancers and you don’t want to have them access to your server, because there’s many a material at your server level. You don’t want them to have them … the view of your system or whatever. So you give them just access for one file, this is the file you’re working on, if you’re ready then the collaborate will stop.

Another thing is that these files are also shown on mobile devices, so if you have like people … account managers or any level you can show the results of the InDesign, Photoshop, or Illustrator just the native files on a mobile device and that’s new. If, I enter just like this … this my first session, there were tree maps. Come on. I’ll have this one. InDesign, I am looking right now through a browser, you see I’m in Chrome, and I’m looking at the InDesign file. This is new. Even if you don’t have the software on your computer, it doesn’t load but that’s the internet I cannot anything do about it. I’m sorry for that. You will see that you’re looking at my native InDesign file. If, somebody changes something on my InDesign file and saves it then you’re looking at the last version of the InDesign file. And I like this community thing, like I can view whatever comment has been put on it. If I want to add activity, maybe my account manager is at the customer’s side, he looks at the file and he says no I don’t like the color. I don’t like the color, don’t like the color.

He adds his comment and it comes back to the designer and will see all the comments onto this file. I’ll show … I’ve just shown you the InDesign file, but it works on any file from Adobe. You can just look at native files and that’s new.

Another thing is … come on thee internet, I don’t like it. Another thing is that there is a rollback system. You can see that I have already revised it a little bit, I’ve worked on it, and I changed stuff. You can see it over here that I changed some kind of email address and whatever. If, I want to restore an older version I can do that by hit this button, restore. I only have to save one version, cause Adobe keeps track of all the adjustments that have been made so your server is not exploded with final, and final-finals, and then final-finals, and final second, and I don’t know so just one file and you can rollback to whatever point you’d like to have.

You also are able to share this with people who don’t have anything of the Adobe creative cloud. So this is the part you collaborate with people who have the software, they open, they adjust things, they save and so on. But I can send somehow this interface to somebody who doesn’t have anything from Adobe. Here there is a share link button, there’s something else in collaboration. When you want to share something, even a native file, you can make it public. And when I make it public, you can choose whether you want to have people to change things in your file, if I don’t like them to do that, I don’t allow them.

If I want commenting, maybe it’s also for them interesting, if you have a file and you want them to show and give some comments that you can your comments into this file. If you don’t like it, just click it off. Or you can download it. You can say well download, pay attention if you have an AI file that will be your native file, which is downloadable. Not everybody likes that because they can have fits and nobody knows what happens with your file. So maybe I don’t like this download thing, but if it’s internal into your company, that’s surely fine.

This is the url you are getting, you can communicate this by your email. Just send this to your customer. If he clicks on it, he or she clicks on it, they see actually a shared asset file, which is an Adobe InDesign file. I didn’t allow them to download, I didn’t allow them to comment, otherwise all the items will be added to this page. So this is kind of cool, this is only the files’ workflow of Adobe. Not known to everybody. What you need to know is that if it’s 100 gigabytes and your projects are close, it’s maybe better than to put them off this creative cloud environment and make a backup at your own system, cause it’s finished … it’s just kind of work space.

Otherwise, you have the libraries. Libraries are something else. Libraries are repetitive placing objects into documents. What I mean is like branding, if you have to add your logo, every time … maybe five or six times a day or per hour or I don’t know then you’re doing monkey business. Don’t do monkey business, we don’t like monkeys, we love penguins, we don’t like monkeys. So stop doing that. Make files and put everything that you are doing every time, again and again and again, and all over the time. You make just your folder and fill it with all these things.

I made one here for our branding. What is in it? Well I have my colors. My color is used CMYK, is used RGB, but is also used maybe PMS or spot colors or whatever you like to call it. I have my visuals, I have text, I have also my paragraph styles and my character styles. If you have many customers with all different kind of branding you can make all folders for your branding per customer. So you don’t have to look at your server when you place something and then maybe you have entered a logo, which has been already replaced by a new one. Then there … we’re getting discussions, it’s not the latest version. This is kind of cool, it combines everything into files or folders. Even this is shareable.

If I go to my InDesign file you can see I have the CC libraries as a panel only in InDesign it says CC before it, so creative cloud libraries. If you go to Illustrator … I’ve just opened Illustrator … then it’s libraries. It’s kind of changing, why? Because InDesign also have libraries but they are local, they are not creative cloud libraries so that’s the only thing. But if I’m looking at the libraries now here, we are in Illustrator, you see that this list is the same as when I go to InDesign or even if I open Photoshop it will be also the same. It’s also the same online, so I can view in my software, I can view on my iPad, I can view with whatever I would like to see it.

How it’s used? Well, even … it is really easy … it’s just drag and drop, I’ll put something out and I can add things by dragging them in and I can lose things by dragging them out. If I make something … I have made one penguin postcard yesterday, I put several things in it … when I want make a new folder I will create it together with you, create a new folder and I’ll call it the date. Sixth of March. It’s empty. Whatever I would like to have included I can just select it and let it go.

Now you see that I have two pieces of one text frame. You can choose if you want just the first, because I was selecting only the first, or maybe you want to the whole [inaudible 00:15:07] of it. So I can choose no, just the first. It’s text in here, but maybe I would like to have my color, it’s orange. I would love to have my color in there. You see here there’s the button, the plus, and you can choose whatever you’d like to add. If I want the color, or maybe make paragraphs out of this it has … my file is not good because it has no style at this moment, but I can just add styles or make styles by clicking this button. Character styles, paragraph styles, or the color or maybe the text itself, just the inside. I click on add and it will enter into my library.

If I have a new page or a new document or it doesn’t matter what, I can just select and I can let it go and I see this is all I’ve already picked from my other page, excuse me. With the correct type, correct features, functions, or effects that I’ve used. Everything is already made ready for me, I just have to drag and drop it. If, I have my branding, that I’ve shown, well I have my logo here in RGB, because I’m a little bit presenting. I can add my logo to this, just drag and drop. You see there is a little cloud over here, so this is if you go to my links file you will see that it’s linked to my libraries, so it’s something out of space, out of the cloud.

Maybe you see some icons over here, many people don’t know but here in your application manager you have the marketplace. And in the marketplace there are plenty of stuff, which are free to use. You have for placement, so if you’re doing something for mobile device maybe interfaces you would love to use. Vector icons, patterns, brushes, whatever. Also, bags if you’re doing advertising and branding for a shop or whatever.

Also, things like Twitter, I don’t know if you search it on Google, never do that again. You see all the kind of varieties of the logo of Twitter. If I would like to use one of them, maybe this one, you see there’s a little cloud. I cannot download them on my computer, because I can use it but I cannot take it. There … I don’t own them, but I can use them by adding them to my library. If I download them to my libraries and I go back then you will see that it will, and I’ll got to the right folder, that you see that my graphic has also added to my library. If I go to Illustrator and select also the right folder, then you see that my Twitter is also over here and I can add my Twitter on this matter.

You see that it’s SVG, SVG stands for scalable vector graphics, so it’s like full anchor pointed and vector based images. But you have also patterns, you have anything you would love to have, even location. I know it’s not really a big issue to make this, but it’s time you don’t have to use, so if you want to add some locations on a map, use these and go on with other stuff, do other stuff in your creative work.

Libraries are nice because you can drag and drop, you can add lots of things and the nicest thing is that you also are able to collaborate with people. In my lists you see that I have also those little man. I have already shared them with my colleagues so there’s no way discussion that somebody has used the wrong logo, because in this folder … that’s the latest version, there’s no discussion about it. Also, colors can be used on this matter. If I want to collaborate I can do it on this way so I can collaborate you will be sent to the same website I shown you ten seconds … ten minutes already … ago. You can enter an Adobe ID and then the partner you’re sending this will be also viewing the same folder. If somebody changes something to the folder everybody will have the same folder. You are the owner, you can say “I know those people, they will never be able to edit, because it will explode and then we’ll have more problems than we had before”, then you say they can view.

If they can view they can of course use it but not change anything, just use it. Dragging out, not dropping in. These are the collaboration issues. Now if I go back to this screen you see that it’s all nicely combined. You have colors, corrector styles, paragraph styles, graphics and text. These can be used as mood boards as well. So you can send this to customers and say “I’ve picked these colors, I’ve picked these graphics, and we think we will be something doing with that type of [inaudible 00:20:56] what do you think? Is this something we can do?” You can share this also to them. If you share with a link so you make it public you will have a mini-website, which is nice because you can present this. You have the title of the folder you have, it’s made by me, you have some previews of what I did, and you have an overview of all the things that I’ve entered in this folder. This is like a mood board, which can with customers.

Afterwards you can removed them or adjust them or do whatever you want. This is a little bit in a nut shell, you have the files, which are purely native files, which can be shared, commented, even download. Otherwise, you have libraries, libraries is really to use. Or maybe you have a mood board to present to your customer. I think I’m already there, if it’s OK for you. Maybe if somebodies has some questions about this, because … Is there somebody who is already using this? A really “in know”, I see people nodding. But I don’t know, nobody uses it? Is it something to use you think? Or to try? I do believe that something like this must be tried first, because it’s really a change of mind, it’s workflow change. It’s really used by freelancers, because you can just give them their part they need. Library with all branding, use it if your job is done you can finish it and then you can move forward.

I see somebody else is already going out, it’s fine. I think I did a little sneak of this. If you want to know something more we have there, Lab 9. We have also folders or filers or maybe some training if you want to meet more about this. Thank you very much.